Civil Engineering Contractors
Bulk Orders, Daily Hauling Tickets,
Heavy Equipment — One System Manages It All
AI procurement system designed for civil, utility, and infrastructure contractors. Track bulk orders across 100+ items, daily aggregate hauling tickets, and heavy equipment maintenance costs.
Industry Pain Points
Procurement Challenges Facing Civil Contractors
Bulk Order Tracking Difficulties
Bulk POs often contain 100+ items like precast pipe, manholes, and fittings. Tracking received quantities and matching invoices is an ongoing challenge.
Daily Multi-Load Hauling Tickets
Aggregate materials arrive in multiple truckloads daily, each with a hauling ticket and freight charges that need accurate tracking and PO matching. Manual processing is highly error-prone.
Heavy Equipment Cost Overruns
Projects rely on heavy equipment like bulldozers, excavators, and dump trucks, requiring accurate maintenance cost and usage tracking to avoid budget overruns.
Solution
How materialpro Solves These Problems
Intelligent Bulk Order Management
Support bulk POs with 100+ items, automatically tracking ordered, received, and backordered quantities for each line item.
Automatic Hauling Ticket Matching
Scan each hauling ticket on-site. AI auto-identifies the corresponding PO line items and calculates tonnage, with daily summaries.
Equipment Cost Linkage Tracking
Receipts and invoices can be linked to equipment. Maintenance costs, fuel expenses, and rental fees are automatically categorized.
Three-Way Automatic Invoice Matching
AI matches invoices to POs and receiving records line by line, flagging all quantity and price discrepancies.
Core Features for Civil Engineering Contractors
From quotes to invoices, covering the full civil engineering procurement workflow
Quote Management
Send field requests or material lists to multiple vendors for quotes. AI auto-compares and analyzes quotes for precast pipe, aggregates, and fittings, converting them to POs in seconds.
- AI auto-scans quotes, eliminating manual entry
- Compare multiple vendor prices line by line
- One-click quote to PO conversion
PO Management
AI scans vendor quotes and auto-creates POs with all units, quantities, and prices. Support bulk orders with 100+ items, tracking receiving progress for each line item.
- Support bulk orders with 100+ item tracking
- Track ordered, received, and backordered quantities
- Integrate with major ERP systems
Delivery Slip & Hauling Ticket Processing
Field teams scan each delivery slip or hauling ticket on their phones. AI auto-matches to POs and identifies line items, calculating aggregate tonnage and freight charges.
- AI auto-reads tonnage and freight charges
- Daily multi-load hauling tickets auto-summarized
- Instant discrepancy alerts to the office
Inventory Management
View warehouse inventory in real time, tracking materials like precast pipe, manholes, and fittings. Field staff can query and request materials directly from the mobile app.
Receipt Processing
Field staff snap photos of receipts. AI auto-reads and codes to projects and costs. Link to heavy equipment for automatic categorization of maintenance and fuel expenses, syncing to ERP after approval.
Invoice Matching
AI auto-downloads and scans invoices, matches them to POs, identifies line items, and verifies quantities and prices. Aggregate tonnage and freight charges are matched line by line, flagging all discrepancies.
Material Tracking
Track Common Civil Engineering Materials
From precast pipe to aggregates and asphalt, materialpro supports procurement and inventory tracking for all civil engineering materials, including heavy equipment maintenance and rental management.