Traditional Way vs materialpro
See how AI-powered purchase order management transforms your workflow
- Manually enter every line item from each quote45 min/quote
- Manually reconcile invoices against POs30 min/invoice
- Track order status via phone and WhatsAppConstant interruptions
- Paper-based filing and document retrievalHard to audit
- Call the office from site to request materialsCommunication delays
- AI scans quote PDFs and auto-generates ordersUnder 1 minute
- System auto-reconciles invoices line by lineInstant
- Everyone sees order status and progress in real timeZero interruptions
- All documents digitized and centrally managedOne-click audit
- Submit material requests directly from the mobile app on siteInstant delivery
Core Technology
AI Scanning: Generate Purchase Orders from Any Document Format in Seconds
Our proprietary AI reads vendor quote PDFs, photos of handwritten notes, emails, and packing slips, automatically extracting units, quantities, and prices for every line item to generate detailed purchase orders and push them to your accounting software.
How It Works
From site request to completed purchase — four fully automated steps
Set Up Approval Workflow
Customize multi-level approval workflows based on your company structure, with amount-based approval thresholds
Submit Request from Site
Field staff use the mobile app to snap photos of handwritten notes or select from the materials library
AI Generates Order
AI scans documents, auto-extracts line items, quantities, and prices to generate purchase orders in seconds
Track & Reconcile
Track order status in real time, auto-reconcile invoices, and export audit records with one click
Set Up Approval Workflow
Customize multi-level approval workflows based on your company structure, with amount-based approval thresholds
Submit Request from Site
Field staff use the mobile app to snap photos of handwritten notes or select from the materials library
AI Generates Order
AI scans documents, auto-extracts line items, quantities, and prices to generate purchase orders in seconds
Track & Reconcile
Track order status in real time, auto-reconcile invoices, and export audit records with one click
Designed for Every Role
From the job site to the office to finance — everyone benefits
Site Engineer
- Submit material requests directly from the mobile app
- Snap photos of handwritten notes or packing slips
- Reserve PO numbers for self-pickup
- View order approval and delivery status in real time
Procurement / Office
- AI scans quotes to generate orders in seconds
- Customize approval workflows and access controls
- Centrally manage all procurement documents
- Push orders to accounting software with one click
Finance / Management
- Real-time project cost reports and budget tracking
- Auto line-by-line invoice-to-PO reconciliation
- Export complete audit records with one click
- Prevent duplicate orders and overspending