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Invoice Processing

AI Catches EveryInvoice Error

Automatically download invoices from email, scan and match against purchase orders and delivery records, and instantly flag price and quantity discrepancies. Save 5-10% on material costs annually.

Invoice three-way matching interface

How It Works

From vendor invoice to payment approval, fully automated

1
Receive

Auto-Fetch Invoices

Automatically download invoice attachments from email, intelligently split multi-page PDFs into individual invoices

2
Scan

AI Data Extraction

AI automatically identifies vendor, items, quantities, unit prices, and totals from invoices

3
Match

Three-Way Auto-Matching

Compare invoices line-by-line against purchase orders and delivery records, flagging all discrepancies

4
Approve

Confirm & Pay

One-click approval for verified invoices, export data to accounting software for payment processing

Cost Savings

Invoice Errors Are More Common Than You Think

Research shows that approximately 10-15% of invoices in the construction industry contain price or quantity errors. materialpro's AI verifies every line item on each invoice, ensuring you only pay for materials actually received.

  • Automatically compare invoice prices against PO agreed prices
  • Verify invoice quantities against actual received quantities
  • Detect duplicate invoices to prevent double payments
  • Flag abnormal unit price fluctuations and calculation errors
Invoice Error Detection Example
Rebar Y16 — 100 tonnesPO price $4,800/tonne · Invoice price $4,800/tonne
Match
Cement P.O 42.5 — 500 bagsPO price $52/bag · Invoice price $52/bag
Match
Sand & Gravel — 200 m³Received 180 m³ · Invoiced 200 m³ · Variance 20 m³
Qty Variance
Waterproof Membrane — 300 m²PO price $38/m² · Invoice price $42/m² · Variance +$1,200
Price Variance
Original Invoice Total$523,600
AI-Detected Discrepancies-$8,400
Amount Due$515,200
Invoice three-way matching interface

Three-Way Matching

Purchase Order, Delivery Record, Invoice — Automatic Three-Way Matching

The system automatically compares each invoice line-by-line against the corresponding purchase order and delivery record. Ordered, received, and invoiced quantities are displayed side by side, making discrepancies immediately visible.

Auto Order MatchingAI identifies the corresponding PO for each invoice, no manual lookup needed
Line-by-Line Quantity VerificationCompare ordered, received, and invoiced quantities for every item
Price Consistency ValidationEnsure invoice unit prices match PO agreed prices
Instant Anomaly FlaggingDiscrepant items are auto-highlighted, requiring manual confirmation before approval
“Approximately 10-15% of invoices in the construction industry contain errors. For a company with $5,000,000 in annual procurement, this means $250,000-$750,000 in potential losses each year.”

— Construction Industry Procurement Management Research Report

90%
Reduction in invoice processing time
5-10%
Savings on material costs
100%
Line-by-line invoice verification

Stop Paying for Invoice Errors

Contact our team to learn how materialpro lets AI guard every invoice for you. Our professional team is here to help.