Delivery Records
Every Delivery,
Fully Documented
Upload delivery slips from the field, AI auto-identifies items and quantities, and matches them to purchase orders in real time. Say goodbye to lost delivery slips and manual data entry.
“Lost delivery slips, quantity mismatches, invoice overpayments — these issues cost construction companies tens of thousands every year.”
In traditional workflows, paper delivery slips are often misplaced or lost after materials arrive on site. By the time the office reconciles invoices, there's no way to confirm actual quantities received, leading to payments for materials never delivered. materialpro solves this at the source — digitizing every delivery record on site in real time.
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Say Goodbye to Lost Delivery Slips and Manual Data Entry
Whether it's a delivery note, packing list, or pick ticket, AI reads them all, quickly identifies delivered items, and tracks quantities received. Delivery records are no longer misplaced, lost, or need to be manually brought to the office for scanning.
- AI auto-matches delivery slips to corresponding purchase orders
- Instantly flags quantity discrepancies and anomalies
- All records centrally managed, accessible with one click
Core Features
AI Smart Delivery Slip Recognition
Snap a photo or upload delivery notes, packing lists, or pick tickets. AI auto-reads the content, identifies the corresponding purchase order, finds matching items, and pre-fills received quantities.
Line-by-Line Quantity Tracking
Track delivered quantities line by line against purchase orders. Know exactly how much of each item has been received and what's still outstanding, ensuring accurate project costs.
Centralized Delivery History
All delivery records for each purchase order in one place. No more digging through paper files — view the complete receiving history anytime.
Three-Way Invoice Matching
Compare ordered quantities, received quantities, and invoiced quantities side by side, spotting discrepancies instantly. Avoid paying for undelivered materials and protect project margins.
Three-Way Matching Eliminates Payment Errors
The system auto-compares three data sets, making discrepancies obvious at a glance
Purchase Order
Ordered quantities and unit prices
Delivery Records
Actual delivered quantities
Vendor Invoice
Invoiced quantities and amounts
How It Works
Snap a photo on site, AI handles the rest
Snap & Upload on Site
When materials arrive, field staff photograph the delivery slip and upload it. Supports delivery notes, packing lists, and pick tickets.
AI Auto-Identifies & Matches
AI reads the delivery slip content, auto-identifies the corresponding purchase order, finds matching items, and pre-fills received quantities.
Confirm Received Quantities
Field staff review the AI pre-filled quantities, confirm or adjust, then submit. Delivery records sync to the office in real time.
Auto-Update Project Costs
Delivery data links to purchase orders, updating project costs in real time. Finance teams can perform three-way matching at any time.
Lost Delivery Slips
All delivery records are digitized and stored instantly. Once uploaded from the field, documents are permanently saved in the cloud, accessible anytime.
Receiving Traceability
Every delivery has photos, timestamps, and confirmation records. A complete audit trail makes dispute resolution simple.
